When do I submit my thesis to the Monash University Research Repository?
You are required to submit the thesis after examination, and once you have made any changes to the thesis as recommended by the examiners.
Does my thesis have to incorporate changes made after examination?
Your thesis must include any recommended changes after examination and examiners reports have been received.
May I submit a thesis by publication?
For a thesis published in print, you will need to seek permission from the publisher to republish it in the Monash University Research Repository, unless permission was already granted within your original agreement with the publisher. For a thesis published online, the Monash University Research Repository will link to the published elements and publish only the unpublished parts.
What benefits are there to submitting my thesis?
By submitting your thesis into the Monash University Research Repository, you have the benefit of long-term preservation of your research. Making your theses open access means your research will be exposed to search services such as Google and can be easily shared and. Open access to your research publications maximises the outcomes of your research to your discipline, will improve your publishing record and increase the opportunity to be cited in the research of others.
Can I restrict access to my thesis?
Students may choose the access conditions to publish their thesis. This decision is made when submitting the final version for examination. It is important to discuss your intentions regarding copyright and IP with your supervisor prior to submission. Available access conditions:
- Open Access: the thesis will be published online (subject to any embargo). The worldwide community will have access to the bibliographical details and the full text of the thesis. You retain copyright but grant Monash University a non-exclusive licence to publish the thesis in the Monash University Research Repository
- Restricted Access: the thesis will not be published online. The worldwide research community will only have access to the bibliographical details, title, and abstract of the thesis. The Library may supply the full text of the thesis, in whole or in part, to persons for research through institutional document delivery, as permitted under Section 51 (2) of the Australia Copyright Act 1968 (subject to any embargo).
Can I place an embargo on my thesis?
A request for an embargo occurs on submission for examination and is subject to the approval of the Monash Graduate Education and may only be approved under the following circumstances:
- To protect information of commercial value
- To protect patent applications
- To protect intellectual property
- To honour pre-existing contractual agreements that require confidentiality
- To protect individual rights to privacy (eg: cultural sensitivities)
The student must still provide a full text file of their thesis. The full text of the thesis will be stored in the Monash University Research Repository and will not be published openly. The title and abstract will be publicly available. To retain confidentiality, material may be removed from the abstract of the thesis. Upon expiry of an embargo Monash University retains the right to supply the thesis in whole or in part for research or educational purposes, in accordance with the Copyright Act.
Can I extend an embargo on my thesis?
To extend an existing embargo write to Monash Graduate Education Examinations Unit (email@example.com). Clearly identify yourself as the theses author and provide a concise reason to extend the existing embargo.
Embargoes are not automatically extended. If you are trying to publish your theses please note that one year is the default period to seek publication opportunities.
What file formats are accepted?
A text thesis is best delivered in PDF. If a non-PDF format is necessary for the whole thesis or certain parts of it, please contact firstname.lastname@example.org to negotiate the inclusion of a non-standard format, e.g. audio/video.
How do I convert my thesis to PDF?
Adobe Acorbat software can convert your Word file to PDF. Copies of this software have been installed at the Monash Graduate Education's Computer Lab.
Where can I find information about copyright and my thesis?