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EndNote: Adding, editing and deleting citations

This software package for managing references (citations) is available free to Monash University students and staff. This guide has information about working with EndNote in the Monash University environment.

Adding in-text citations

Starting from your EndNote library

  1. Open your Word document, then in EndNote highlight the required reference by clicking it once
  2. Change back to Word, either from the tab at the bottom of your screen or by clicking the Return to Word Processor icon in Endnote.
  3. Place the cursor at the place in your document where the citation is to be inserted
  4. From the EndNote menu bar select Insert Citation then Insert selected citation(s)
  5. The in-text citation appears in your text and the corresponding reference is automatically added to the reference list/bibliography in your chosen reference style

Hint: When you need to cite a number of references at the same place use Ctrl+Click or Shift+Click within EndNote to select them.

Starting from the Word document

  1. In your Word document place your cursor where you wish to insert a citation
  2. Select the EndNote X7 icon in the menu bar, and a search dialog box will open
  3. Search for the required reference - a list of matching records may appear, highlight the required reference
  4. Click insert. You can select your citation to be displayed in a different format, for example Author (year) as in an author prominent citation.
  5. The citation will appear in your document and be added automatically to the reference list/bibliography at the end of your document.

Deleting or editing in-text citations

Sometimes you want to remove or edit an existing citation, e.g. the wrong citation inserted or incorrectly placed or you wish to add page numbers for a direct quote. DO NOT simply select and delete/edit the citation. This is because EndNote inserts hidden formatting characters that may not be cleanly deleted/edited resulting in corruption of the document.  To delete or edit citations always use Edit and Manage Citations. .

To delete a citation

  1. Click on the relevant citation to select it. (in most cases clicking on it will highlight it in grey)
  2. Click the EndNote X7 tab in Word and choose Edit & Manage Citation(s)
  3. The Edit & Manage Citation(s) box displays. Ensure the correct citation is highlighted.
  4. Click the arrow beside the Edit Reference button, choose Remove Citation, and click OK

Note: The corresponding reference will only be removed from the reference list/bibliography if this is the only time that the citation is used.

To add page numbers to a citation

  1. Click on the relevant citation to select it. (In most cases clicking on it will highlight it in grey)
  2. Click the EndNote X7 tab in Word and choose Edit & Manage Citation(s)
  3. The Edit & Manage Citation(s) box displays. Ensure the correct citation is highlighted.
  4. In the Edit Citation dialog box, enter the page numbers to the Pages field and click OK.

HInt: Only some styles are set to display page numbers. For other styles, the suffix field can be used for adding page numbers to a citation.