Skip to Main Content

EndNote 20: Backing up your library

Guide published on 10th February 2022

Ensuring the security of your library

 For security and peace of mind, your EndNote library should be regularly backed up.

  • Local backup systems can fail, and you might lose your work. This includes external hard drives, USB sticks, discs, and other purely local methods. Commercial or free “cloud” type stores also have security and ethical storage issues for Monash researchers.
  • Clarivate, the EndNote vendor, strongly advises that libraries and databases should NOT be opened/used directly from a cloud storage sync location. 
  • The Library strongly recommends you keep your backups on a University network (your personal or departmental network drive, not your computer’s C: drive), or other Monash approved storage system with a multi-location redundant backup system.
  • Another backup option is to use the Google Drive storage available via your Monash Google account. This data will be protected by the Monash data security agreement with Google and adheres to acceptable storage protocols for most research data (this is NOT the case with any private Google account or any other ‘cloud’ account). 
  • Create a backup file of your library by using the Compressed file function in EndNote.

Further details and instructions for creating a compressed file and uploading to Monash Google Drive are in the pdf below.

More about managing research data

Contact your Liaison Librarians for further information, or refer to Managing Research Data.