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Learning and teaching tools: Communicating in Teams

A portal to information about key learning and teaching tools used at Monash

Communicating in Teams

The mode of communication in Teams will depend on the tasks you are required to complete. However, no matter what you do, remember to follow the community guidelines set up by your facilitators. 

There are several ways of communicating with your peers and your facilitators across different teams/groups. This page describes the Chats option.

See also the Working in study groups section for more details on communicating in channels.


Chats: Private and groups chats

The Chats menu in the Apps bar allows you to chat, both in text and in video/audio with anyone. These chats a independent from any teams/groups you belong to. To start a private or a group chat:

  1. Click New Chat icon on the top panel. The new chat icon can be found in the 'Chat' app to the left of the search bar at the top

  2. Type the name of the person or people you want to contact.

  3. Select the down arrow to add a name to your chat group. To add more names select the down arrow on the top right-hand side

  4. To pin a chat, select More options and then Pin. The chat appears in the Pinned list. You can pin up to 15 chats. To unpin a chat, select More options > Unpin

    To pin a chat, select the 'more' icon and select 'pin'


Chats: Start a video or audio meeting and share screens

  1. Start a chat, and add people you want to contact
  2. Select Video call (camera icon) or Audio call (phone icon) at the top right of the Chat screen to call everyone in this chat directly from the chat. The third button Screen Share (arrow) will allow you to share your screen with everyone in the chat. The three purple icons allow you start a video call, audio call, and screen share
  3. On the right hand side panel type the name of the person you would like to invite to the meeting. Note this person needs to be part of the current team. Select the right names and Teams will automatically call them immediately. Additional people can be invited to the meeting
  4. For sharing your screen click on Share on the central panel and select the screen or a document you would like to show to your students. If you opened a PowerPoint presentation prior to sharing your screen it would be available as a screen option there. Clicking the share icon allows you to select which screen you want to share
  5. When you have finished the meeting, click on the Hang up button. Clicking the red telephone button allows you to hang up

Chat: Join a meeting

If the meeting has already begun, it appears in your recent chat list. Select the meeting in your chat list and then select Join at the top of the chat.


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