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Learning and teaching tools: Using Teams for study groups

A portal to information about key learning and teaching tools used at Monash

Set up a study group in Teams

Study groups help you to:

  • work through the unit content with both your peers (and your lecturers if needed)
  • find a space to meet with a small group to get a group assessment done.

While you learn online or face to face, here's how you can use Teams to set study groups.

Refer to the Getting started with Teams section for more details such as how to log in to Microsoft Teams.

Create a team/group

1. Go to the Teams menu on the Apps bar on the left and make sure you can see all your teams.

2. Click on the Join or create a team button in the top right corner.

Join or create a team button

3. Click on the Create team button.

Create team button

4. Choose the Other option to create a group with your peers.

Select other as a team type

5. Give your team/group a name and make sure Privacy is set to Private - Only team owners can add members (this is the default option). You can also add an optional description for your group. Click Next when ready.

Select private as privacy when creating a team

6. You will be prompted to add members to this new group. Start typing their name or Monash email address until you see the person you want to add in the drop-down menu. Select the name and click Add. Alternatively, you can skip this step and add members later.

Adding a member to the team

7. Repeat step 6 until you have added all your group members.

8. Click Close to finish the setup.


Manage group members

The ... (more options) icon next to each group in the Teams section allows you to manage the group and its members.

More option button

To add members, choose Add members and search for those you want to add by their names or Monash email address. You can search and add all the members at once. Click Close when finished.
Note: If you're not a team/group owner, you can send a request, and the team owner will accept or deny it.

Add member button

For other group member management, go to ... (more options) and choose Manage team. In the Members tab, you can add and remove and change member types. Add new members by using the Add member button. Remove members by clicking the X icon next to their names, which appear in the Members and guests section.

Adding and deleting member from Manage team

The Leave the team option in the ... (more options) menu lets you leave the current group. You will see a warning message asking you to confirm this action.

Leave the team button

Note: As the owner of a group, you are also able to change member types of your group members. You will not be able to leave a team if you are the owner. In this case, you need to give one of your team members the ownership first.

Set up channels for your study group

Create channels

Channels can be used to separate discussions by topics as well as different sub-groups within a group. You can create Public channels where content will be seen by all group members and Private channels that are only shared with specific individuals. By default, a General channel is automatically created when you create a new team/group. All members of a team can create channels.

1. Go to the ... (more options) menu next to the team/group and choose Add channel

2. Name the channel and change the Privacy setting according to your needs:

  • Standard for public channel
  • Private for selected individuals within the team/group

Note: If you are the owner of a group, you will have the option to 'Automatically show this channel in everyone's channel list' when creating a Standard channel. This channel will appear in all team members channel lists instead of inside the hidden channels section.

Adding privacy when creating a channel

3. If you have chosen to create a private channel, you will then be asked to add people to the channel after you click on Next. This is similar to adding members to a team/group. Search for people and use the Add button to add them to the channel. Click Done after all desired members are added.

Adding member when creating a channel

Once set up, each channel will have its own ... (more options) menu for you to manage it. These channels appear under the name of the team in the Teams section of the screen.


More resources

Start study meetings in Teams

Make a new post in a channel

The easiest way to communicate in channels is to make a new post.

To post a text/message,

1. Select Posts on the panel at the top and start writing in the Conversation field.

2. For extra formatting options (fonts, bullet points, etc.) click on the Format icon.
Note: The Format icon also provides further options to decide who can reply, as well as whether they want to submit their post to more than one channel.

3. To publish your post on the posts wall, click on Send icon in the bottom right.

Selecting 'Posts' allows you to make a new post in the channel

You can tag members of the team for them to receive an automatic notification. To tag someone, type @member's name or even the whole channel: @channel name in the Conversation field. Once you start typing the name the available options (members and channels) will be provided to you automatically.

Typing '@' and a name will automatically list available contacts to mention


Start a video or audio meeting in a channel

  1. Go to Posts and click on the video icon in the Conversation panel at the bottom of the page. This will open up a meeting window. Select the video icon in the Conversation panel at the bottom to start a new call
  2. In the subject field type a heading for your meeting and click on Meet now. Make sure your camera is on if this is a video meeting. Options to add a subject and turn your camera on/off are available

Join a video or audio meeting in a channel

When your group member initiates a video/audio call in a channel, you will receive a notification in the bottom right-hand corner of the Teams screen. Click on Video to accept the meeting with video or Voice only for just audio. Clicking the X in the top right corner will reject the meeting.

Accepting a call

Do more in your study groups

Using Microsoft Teams, you can also share files, chat/meet with people who are not part of your study group and more.

Read the relevant sections of this guide for more details: