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Learning and teaching tools: Microsoft Teams

A portal to information about key learning and teaching tools used at Monash

Getting started with Teams

What can I do with Teams?

Teams is a communication and collaboration tool offered by Microsoft. You can communicate via group meetings with video/audio, share screen, collaborate on a whiteboard, participate in discussions, and share files. It also supports the integration of a wide range of external web apps and tools.

Note: some Teams functionality is not available (e.g. email and calendars) in the Monash environment. However it is possible to integrate our Google suite of tools into Teams instead. See the Files in Teams section for more details.


Access Teams

Teams is part of the Microsoft Office 365 suite that is available to all Monash staff and students.

To start using Teams, visit https://teams.microsoft.com/ and enter your Monash email address. You will be prompted to sign in using your Monash account details.

We recommend installing the Microsoft Teams app on your computer as it offers more features than the browser version.

Note: If you are already using the MS Teams app, you should select 'Cancel' and click on 'Use the web app instead' to access Monash Teams via your browser.

accesing MS teams

Visit eSolutions for more details


How does Teams work?

Within the application you automatically become member of a team, which is a self-contained site, for each unit that you are enrolled in - just like in Moodle. Each team can have one or more channels, which are like chat groups, with each channel having the same basic functionality as the next.

Channels exist independently of each other, meaning that activity in one channel can’t be seen from another. In each channel, there is a discussion board/chat tool and a files area on tabs at the top, with the option to add additional tools of your choosing.

In addition to the teams you belong to based on the units you're enrolled in, you can also create your own teams for purpose such as study groups and group assignments.

See the Communicating the Teams and Working in study groups sections for more details

Getting around in Teams

There are three main parts of the Teams interface: the Apps bar, the Teams section and the Content panel.

Shows the three different areas in teams - the content panel, the Teams section, and the Apps bar


The Apps bar

The apps bar at the left of the screen gives you access to the main tools in Teams. 

The apps barActivity shows your latest notifications. 

Chat shows text chats with individuals or groups. 

Teams shows the teams you are an owner/member of, as well as its channels.

Files shows you all the shared files across various teams and channels you are a member of. It also shows storage tools linked to appllication, including your cloud storage in Google Drive, as well as a shortcut to the Downloads folder on your device.

… (More added apps) allows you to add other apps to the Apps bar, one at a time. For example, add Calls to make video calls to other users.

Apps enables you to connect a range of additional apps to your Teams environment. Note: These apps may require paid accounts and/or are not supported by Monash.

Help - access Microsoft support guides and resources about using Teams.

See the Apps bar section for more details.

 

Note: some Teams functionality is not available (e.g. email and calendars) in the Monash environment. However it is possible to integrate our Google suite of tools into Teams instead. See the Files in Teams section for more details.


Teams section

The section directly next to the Apps bar is the Teams section. This provides context-sensitive information, depending on which app you choose in the toolbar.


Content panel

The main part of the screen. It displays the content and functionality available in a Teams app or a channel.


More resources