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Incorporating resources in Monash Short Courses: Monash owned resources

A guide for academic staff.

Resources you have created

  • You can use resources you have created, provided you haven't transferred copyright or given exclusive rights to someone else.
  • For published articles, it is common to transfer copyright to the publisher, so you may need publisher permission to reproduce an article you have written.
    • If you are a co-author you would also need permission from the other authors
    • The copyright adviser can check your agreement or the policies of the publisher as to what rights you retain.
    • You may need to pay permission fees or open access fees to make the work available. This will need to be factored into your budget.
    • Generally fees are lower if you are one of the authors. In some cases the publisher may waive the fee.
    • You are more likely to get a better response from the publisher if the author contacts them directly, rather than an administrator.
    • In one example, the author did retain some rights to post an older version of the article online, but this was not the preferred version as it didn’t include changes from peer review. So even when you retain some rights under publisher agreements, these rights may not be enough to allow use in the course.

If you have any questions about what rights you retain under publishing agreement, please contact the copyright adviser .

Resources created by other Monash staff

  • Provided the author has not transferred copyright or given an exclusive licence to someone else, you can use material created by other Monash staff without special permission. However, it's still polite to let them know.
  • If the resource is a published article or book, copyright may have been transferred to the publisher. In this case you may need to seek permission from the publisher.

Audio and video recordings of Monash staff

If you're recording Monash academics, it's good practice to get an agreement in writing stating that they consent to the recording being used for the course.

If you are hiring a videographer to make the recordings, make sure you have a proper transfer of copyright in the contract of services, otherwise the contractor will own copyright in the film.

Audio and visual recordings of other people

If you are recording guest speakers or interviewing non-Monash participants, you need a written permission form. It should clearly state that the guest or non-Monash participant grants permission for the recording to be made and used in the course.

  • You may want to repurpose parts of the course for use in other courses or other purposes (e.g. promotion and marketing) so you need to make sure that your agreement is broad enough to include those uses.
  • This form can be used as a template: recording guest lecturers in Monash courses (DOCX, 49kb)

If you are hiring a videographer to make the recordings, ensure that you have a proper transfer of copyright in the contract of services, otherwise the contractor will own copyright in the film.