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Library Search guide: My account

Help with using Search, the Library's discovery platform

Why sign in?

When you sign into Search, you are able to do the following:

  • Set preferences for your current and future sessions. You can set your preferences so that they reflect the way you usually search, and save them for future sessions.
  • Add items you found and queries you submitted permanently to your basket. You can save items from your results list to your basket and you can save queries that you have performed for future use.
  • Set alerts for your queries. You can set a query to become an alert, that is, to run automatically and send you email notification once it locates new items answering your search criteria.
  • Access external licensed resources. The institution offers licensed information resources to its users. Once you sign in, you can search and retrieve items from these additional resources.
  • Use library services. You can benefit from library services such as requesting or recalling items.
  • Tag and review items. You can assign words or phrases to items to help you organize and locate items later. Since tags are made public, other users can view your tags and use them. Additionally, you can review items to share your opinions with others.

Sign in methods

When you select to Sign in either on the Library home page or Search home page, you will now be presented with a screen to choose your sign in methods:

Search login screen

Monash staff and students

You will be directed to the standard Monash login screen. Your sign in details for Search are the same as your Monash account. If you have already signed in to other Monash services, you will be automatically logged in.

All other users login

  • Your Library card barcode is your Username
  • Your family name as your Password
  • If you have changed password via Account settings in Search since the initial setup (see the next section), your password will be the new one you chose

Problem signing in?

Please visit the troubleshooting page of this guide if you experience any issue.

Remember to sign out

You should sign out of Library Search so that your searches remain private and your account settings and basket are not tampered with by anyone else.

Using e-Shelf

e-Shelf allows you to save and organize items that you find during your Search session. 

Note: You must sign in to save items in e-Shelf for future sessions.

Saving items to e-Shelf

When you select the star icon for an item in the search results, the system highlights the icon and adds the item to the basket folder in e-Shelf.

save to e-shelf

Removing items from e-Shelf

To remove an item and all of its copies in the various folders in e-Shelf, select the highlighted star icon next to the item in the search results.

remove from e-shelf

Managing e-Shelf

You can manage saved items by going directly to your e-Shelf.  To access e-Shelf, click the e-Shelf link at the top right of the Library Search page.

Viewing items saved in e-Shelf

To view items that are saved in e-Shelf, click the Basket folder or any of its subfolders. From the list of items, click the item that you want to display.

e-shelf basket

Managing items

You can perform the following operations on items:

Button Description
cut Cut Items - Click this button to cut the selected items and to place them into memory.
copy Copy Items - Click this button to copy the selected items into memory.
paste Paste Item - Click this button to paste the last items placed into memory into the current folder.
delete Delete Items - Click this button to delete the selected items.
E-mail E-Mail Items - Click this button to email the selected items.
Print Print Items - Click this button to print the selected items.
save items to Save Items - Select an option (such as Push to EndNote) from the Save pull-down list and then click this button to save the selected items.
add note Add Note - Click this button to add a note to an item.
modify note Modify Note - Click this button to modify an item's note.

Managing Folders

From the e-Shelf tab, you can perform the following operations on folders:

Button Description
new folder Create Folder - Click this button to add a new folder under the selected folder.
rename folder Rename Folder - Click this button to rename the selected folder.
copy folder Copy Folder - Click this button to copy the selected folder into memory. The original folder will not be changed or deleted.
paste folder Paste Folder - Click this button to paste the last folder placed into memory into the selected folder.
delete folder Delete Folder - Click this button to delete the selected folder from Basket.
add folder note Add Note - Click this button to add a note to a folder.
modify folder note Modify Note - Click this button to modify a folder's note.

Managing your loans

My Loans enables you to view the contents of your library card and perform library services such as canceling a request. In addition, it lets you define your personal Search settings. To access My Loans, click the My Loans link, which appears at the top of each page in Search.

Note: You must sign in to view, change and save your loans and other personal settings.


Lists all items you currently have on loan including due date and fine projection for overdue items.

Did you know your loans are automatically renewed?

When you borrow a library book, it's issued to you for an initial loan period. If you don't return the item by the first due date, we automatically renew for it for you until you reach your maximum renewals and the loan can't be renewed.
More information


Lists all active holds you have placed. You can check if a request is available for pick up and cancel pending holds.

Fines & Fees

Lists library fines you have accumulated and their payment status.

Blocks & Messages

Displays any message and other notices about your library account. 

Account settings

You can tailor the Search user interface so that it reflects the way you usually search. For example, you can specify the default language, the maximum numbers of search results per page. To set your preferences, click the Account Settings option on the left side of My Loans.

Note: To keep your settings for future sessions, you must sign in and save your preferences.

When signed in, the Account Settings panel will also allow you to change your contact details. You will also have the ability to tailor the ranking of search results according to the type of degree and the field of study.

'Account Settings' screen inside My Loans

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